Executive Assistant

Executive Assistant
Location: Canberra, ACT
Position Type: Permanent, Full-time
Minimum Baseline Security Clearance (or ability to obtain) is advantageous, or Australian Citizenship is required.

Cleared are supporting a Canberra-based consultancy that provides innovative solutions to a wide range of industries. The team is committed to delivering exceptional service and supporting clients in achieving their goals. We are seeking a motivated and highly organised individual to join as an Executive Assistant. Ideal for someone with 1-2 years of experience looking to grow and develop in a dynamic environment.

As an Executive Assistant, you will provide high-level administrative support to senior executives, ensuring smooth day-to-day operations and effective management of their time and resources.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Maintain filing systems, both physical and electronic, ensuring easy access to important information.
• Coordinate meetings, events, and conferences, including logistics, venues, and catering.
• Prepare and track project-related documents, ensuring timely completion of tasks and deliverables.
• Assist with the preparation of financial documents, such as invoices, expense reports, and budgets.
• Liaise with internal teams and external clients, maintaining a professional and responsive communication style.
• Ensure confidential information is handled with discretion and professionalism.

Key Requirements:

• Strong organizational skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• High attention to detail and problem-solving abilities.
• Positive, proactive, and adaptable attitude.

How to Apply: If you meet the qualifications above and are ready to take the next step in your career, we would love to hear from you. Please submit your resume and a cover letter detailing your relevant experience.

At Cleared Recruitment, we provide tailored recruitment solutions to individuals with a background in ICT, Engineering, Cyber and Project Services, who are seeking their next opportunity within Defence Industry, Federal Government, Intelligence and National Security.

We are committed to fostering a diverse and inclusive workplace where all employees and job applicants are treated with respect and dignity. Therefore, we strongly encourage veterans and individuals with Defence experience to apply. The same applies to candidates who are of an indigenous origin.